Save the Date vs Wedding Invitation : and when to use them

Planning a wedding? When you start sending out communications to family and friends, it's important to know the distinction between save-the-date cards and wedding invitations, and how each can help you best organise your celebration. Each serves its own purpose and allows your guests to prepare for your special day.

Understand the Difference - Save the Date Cards vs Wedding Invitations.

Save-the-date cards are typically sent out to wedding guests anywhere between six months and a year in advance of the wedding and serve as the first point of contact. They can be less formal than invitations and mainly used to let people know they will be invited to your wedding, and to set aside the day for your special event. Generally speaking, a Save the Date card will include:
• The names of the couple
• The date, or dates, of the celebration
• A broad location, such as city, or country for a destination wedding.
• A note to let guests know a more formal invitation will follow

Wedding invitations, meanwhile are more involved and can appear more formal. Their purpose is to provide more information on ceremony details and are typically sent four to eight weeks before the big day. As such, they can contain information such as:
• Names of the couple and additional hosts of the Wedding, such as parents.
• Date and time
• Ceremony venue
• Reception details
• Rsvp requests
• Dress code
• Travel arrangements
• Accommodation information
• Gift preferences or registry
• Whether children can attend
• Anything that will assist your guests in being organized.

Even though save-the-dates are sent out prior to invitations, it’s important that both items match in style as it sets the tone for your special day. You want your guests to get a good idea of what kind of vibe the wedding will have, and these two pieces work together to help you convey this. If you choose to go with a modern theme, sending out save-the-date cards and invites that demonstrate this aesthetic helps ensure consistency for your special event.

Beach side wedding with guests seated waiting

Consider Your Timeline and Guests.

When deciding whether to send both save-the-date cards and wedding invitations or just a wedding invitation. it's important to consider your timeline, budget, and the types of guests you’ll be inviting. If you’re having many guests who don’t live in your area or who will require extra planning time to attend (e.g., those with long travel times), sending a save-the-date is a smart option as this will give them enough time to make travel and accommodation arrangements.
This is especially true for destination weddings and weddings that fall on a public holiday. A well timed Save the Date for an international or long-distance location, sent 12 months ahead of time is generally the best way to have most of your guests be able to attend. Having a Save the Date card sent, also means you have more time to plan your wedding details, and not have to rush to get your main invitations out.
On the other hand, if you have local guests, a smaller celebration, or don’t require reservations at an offsite venue, skipping the Save the Date card and using a Wedding Invitation might suffice.This is especially true if you’re having a more casual event.

Bride and Groom walking together by the Eiffel Tower

Examine Your Budget for Wedding Invitations.

Ofcourse, everything can cost money, and if you are trying to budget, you should ask yourself whether you need to send formal Save the Date cards. If it is important, you can save money by opting for digital options which are usually much more affordable than traditional stationery and postage. Additionally, don’t forget about the cost of addressing and sending each card—these expenses add up quickly! Many couples use a digital or online card as a result for their Save the Date, to save money, but still have their loved ones time to get organised.

When it comes to the wedding invitation, you should pick something that reflects the style, but not necessarily the cost of your wedding. If you are going all-out for your big day and hosting a lavish soiree, splurge on the invitations that match your theme. However, if you’re having a more relaxed affair, try to find stationery that says ‘celebration’ without breaking the bank. Also don't forget about possible party favors for guests, or thank-you notes as well! With careful budget-planning and comparison shopping you can get everything you need without spending too much money.

Pink calender with 3 months printed

In conclusion, couples who are starting the wedding planning process need to keep in mind the importance of sending out Save the Dates or just wedding invitations. Save the Dates are an effective way to let your guests know enough time and date details in advance so they can plan their travel as needed. They also provide a nice and simple reminder to those special people that you have invited and don’t want them to miss out on such a special day! On the other hand, traditional wedding invitations are more formal, and often contain additional information about ceremony specifics and reception details. So depending what level of detail you wish to share with your guests, either one of the two options can work for extending your very special invites. And for couples who want cost-effective but still professionally made Save The Dates, Motion Stamp is just a click away! So don’t forget, if you want to give your invitees all important information as soon as possible so they won’t miss out on your big day this summer, visit Motion Stamp now to create beautiful and unique save the dates!